Policies

University Housing staff members may advertise University Housing programs, activities and events through fliers and posters as needed. All advertisements from non-University Housing staff members must be approved prior to posting. Advertising approvals are provided by the University Housing Enrollment Team. Requests for approvals can be sent to [email protected]. Posting is not permitted on front door entrances or glass surfaces of any building. Exceptions to this policy can only be made by the Assistant Director for Housing Enrollment.

All student groups must also follow the university’s posting policy, as well as its solicitation and distribution policy. The posting policy is available at the Office for Student Involvement, 49 Oakland Center. The solicitation and distribution policy is available at the Dean of Students Office, 150 Oakland Center.

Violators of the advertising policy may lose their opportunity to advertise future events. They also may face disciplinary action and service charges .

Only people 21 years and older may possess and consume alcoholic beverages. Any individual possessing, and/or consuming, and/or found to be in the presence of alcohol who is not of legal age, or possessing, and/or consuming alcohol in a public area within University Housing, may be issued an appearance ticket (MIP – minor in possession) by the Oakland University Police Department. Alcohol may be possessed and consumed only in student rooms where the occupant is 21 years or older. When consuming alcohol in student rooms, apartments or cottages, the room and/or suite and/or apartment or cottage door must be closed and occupants must be in no violation of other policies. Students should be aware of the legal liability inherent in supplying alcohol to anyone not of legal age.

Neither possession (including open cans, bottles, cups, squeeze bottles, etc.) nor consumption of alcohol is allowed in any public area within University Housing, including balconies, hallways, lounges, study rooms and community bathrooms. It is not permitted outdoors. Alcohol containers and returnables must be wrapped or contained in a bag or other packaging so the contents are not visible. It is not acceptable to hide alcohol containers in pockets or under coats and shirts. Alcohol bottles and containers may not be used as decorative items in residences.
“Common source” distribution, defined as any individual or group of students sharing or supplying alcoholic beverages, is prohibited. Kegs and consumption paraphernalia are not permitted in the residence halls.

People under the age of 21 are not permitted to be in the presence of alcohol. It is the responsibility of minors and people of legal drinking age to uphold this policy. Students violating the alcohol policy may be required to attend an alcohol education class.

Balconies are to be used only by residents who have direct access (via a door) to them. Balconies are considered part of the residence hall. Balconies will be closed and cleared if inappropriate behavior (i.e., yelling or other violations of the quiet hour policy, throwing anything off a balcony, spitting off a balcony, possessing and/or consuming alcohol, overcrowding, smoking, etc.) is displayed by residents. For health and safety reasons, furniture and other personal belongings are not permitted on balconies, nor can anything hang from the rails or be displayed on the balconies, with the exception of outdoor holiday lights.

Violations of this policy will result in disciplinary action, which may include restricted access for the remainder of the semester or academic year.

Barbecuing is prohibited in residences, on balconies and outside of all University Housing buildings. Flammable liquids of any kind also are prohibited. Barbecuing is permitted in designated safe areas on campus with the approval of the Office for Student Involvement. Flammable liquids, such as lighter fluid, gasoline and kerosene, are not permitted within 25 feet of University Housing.

Oakland University Housing provides aggressive treatment when alerted to the potential of bedbugs in a residence hall room or apartment. All residents affected are required to follow the HTS Mandatory Preparation checklist. In the event of a bedbug infestation, University Housing will undertake eradication to the residence hall room or apartment, including the appliances and fixtures. The resident will be solely responsible for eradication of their personal clothing and fabric items. Students who fail to cooperate with the bedbug eradication procedure may be subject to disciplinary action and restitution. 

Oakland University Housing highly discourages bringing furniture of unknown origins or furniture which has been out of the possession of the residents. Secondhand furniture can be a contributor to bedbug infestation. If bedbugs are suspected or discovered, residents are responsible for submitting an e-maintenance request. Students may submit a request by clicking here. Students will be given the HTS Mandatory Preparation checklist, the scheduled eradication date, and an estimated time of arrival.

The first occurrence is free of charge to the resident. Additional occurrences will incur a charge of up to $1400 and disciplinary action. Continued instances can lead to removal from University Housing.

All bicycles should be parked in the racks located near each building. They cannot be parked or stored in or under any stairwell or along railings. Mopeds, e-bikes, motorcycles or any type of engine-operated device are not to be parked or stored inside any building, nor within 25 feet of buildings. In-line skating, biking and skateboarding are not permitted in any University Housing buildings.

Residents can be held responsible for damages to University Housing property, which have been incurred by them in an individual room, on the floor, in the building, or any public area within University Housing. Any behavior that results in a need for excessive cleaning will be viewed as a violation of this policy. Such behavior may result in service charges and/or assessment of repair and replacement costs to individual residents, floor or building members, along with disciplinary and/or legal action.

Community bathroom living arrangements are located in Van Wagoner House. They are designated for single-gender use only, depending on the floor’s occupancy as male or female. Also, showers are to be taken individually (i.e., one person per shower).

Students who have been diagnosed by their doctor, a primary care provider or the staff at Graham Health Center with chicken pox, measles, mumps, mononucleosis or any other communicable disease that proves a potential health threat to the University Housing community will be required to follow a medically advised treatment plan. This plan may or may not require temporarily leaving University Housing. It may be determined that a person with a communicable disease may remain in University Housing as long as they adhere to medically advised precautions designed to prevent the spread of the disease. This will be determined on an individual basis under medical advice.

Attempting, aiding, abetting, being an accessory to, or failing to report any act prohibited by University Housing shall be considered the same as a completed violation. Students who anticipate or observe a violation of University Housing policies are expected to remove themselves from association or participation and are encouraged to report the violation to a University Housing staff member. Students who allow others to violate University Housing policy in their assigned space will also be in violation of this policy.

Residents are required to comply or cooperate with any university staff member’s reasonable request. A university staff member is defined as any university employee, including all University Housing staff. Any behavior viewed as interfering with a university staff member while in the performance of his/her duty also may result in disciplinary action.

Residents can be held responsible for damages to University Housing property, which have been incurred by them in an individual room, on the floor, in the building, or any public area within University Housing. Destruction, tampering with or misuse of University Housing property will be viewed as a violation of this policy. Such behavior may result in service charges and/or assessment of repair and replacement costs to individual residents, floor or building members, along with disciplinary and/or legal action.

• All hanging decorations in student rooms or corridors must be of fire resistant or fireproof materials and may not hang from the ceiling.
• Student room doors may be decorated as long as materials are not draped or hung so as to create an imminent fire possibility.
• Decorations of flame resistant materials are allowed in the University Housing lounge areas.
• Miniature string lights that are UL approved and do not generate noticeable heat are permissible in student rooms, but no lights of any type are to be used in the decoration of student room doors or in hallways. Lights, including LED light strips with adhesive backing, may NOT be hung on walls or ceilings.
• No decorations may be placed so as to obstruct access to halls, stairwells or exits.
• Light fixtures may not be decorated.
• No extension cords are to be used from student rooms into the corridors or hallways at any time.
• All decorations should be removed from public areas and floor corridors prior to the semester break and winter closings.
• The cost of having decorations removed by custodial staff will be prorated to all floor members.
• Any decorations used as part of a floor/hall decorating contest must be removed within 24 hours of the event.
• Residences may not be painted.
• Room/suite murals and writing on walls are not allowed.
• Contact paper with adhesive backing, markers, crayons, chalk and spray paint are not allowed to be used for decorating.
• Use of Command Strips and Command Hooks is not permitted.
• Wallpaper, paneling, mirror tiles and other decorative items that deface walls, ceilings or floors are prohibited.
• Installation of bookcases and other similar items is permitted if the units are freestanding. Affixing such units to the walls, floors, etc. is prohibited.
• Use of any adhesive that results in damage to paint or walls is not permitted. A charge will be assessed for any damage to walls. The only approved adhesive for hanging items on walls is frog tape. All other methods are prohibited. 

Residents engaging in disruptive behavior (i.e., physical abuse, fighting, malicious destruction of property, uncontrolled horseplay, water fights, sports in the hallways, pranks, other rough play, etc.) that could endanger their own health and safety and/or the health, safety or educational environment of other residents will be subject to disciplinary action that could include immediate suspension from University Housing.

As a state-supported institution, Oakland University expects its students to observe federal and state laws regarding the use or possession of illegal drugs. The university does not permit the sale, distribution, use or possession of illegal drugs on campus, nor the use or possession of drug paraphernalia (i.e. bongs, rolling papers, hookah pipes, scales, roach clips, etc.). The possession of a Michigan marijuana registry identification card does not exempt students from this prohibition. The use and possession of marijuana remains illegal under federal law and, as a recipient of federal funds, Oakland University is subject to the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989, and could lose federal funding for any violations of those acts that require Oakland University to take measures to combat the use of drugs and alcohol. Prescription drugs are only to be used by the person to whom they are prescribed and as directed.

Residents and guests who are found to be in the presence of, or under the influence of, illegal drugs are subject to disciplinary action, which could include  immediate suspension or expulsion from University Housing and/or the university, as well as legal action.

Residents are responsible for their residential spaces, and they will be held accountable if drugs/drug smells are found in the space belonging to them.

Students violating this policy also may be required to attend a drug education class.

The electrical system is not designed to carry heavy loads of electrical equipment.Air conditioners, electrical appliances that include heating elements such as 3-D printers, sun lamps, space heaters, and lava lamps, and appliances requiring halogen light bulbs are not permitted within University Housing. Additionally, cooking appliances such as hot plates, electric frying pans, grills (including George Foreman grills) toasters, toaster ovens, rice cookers, Instapots and slow cookers (Crockpots) are not permitted within University Housing facilities. Check electrical cords and appliances to ensure they are in proper working order. Do not run extension cords under rugs. When purchasing approved electrical appliances, look for the UL (Underwriters Laboratories) seal on both cords and appliances. Check electrical outlets and bar plugs to ensure they are not overloaded. Surge protectors with internal breakers are recommended. University Housing reserves the right to unplug any electrical outlet or bar plug for health and safety reasons.

The electrical system is checked regularly to ensure the stress on the system is safe. If at any time it is determined that the electrical pull on the system is becoming unsafe, students may be required to remove some of their electrical appliances and take them home.

Questions regarding the appropriateness of any given electrical appliance can be directed to the Housing Office, Hamlin Hall, Room 448.

Resident Eligibility:

1. University Students and Affiliated Students: To be eligible to reside in University Housing as a “University Student” or “Affiliated Student,” individuals must be: (a) formally admitted to the University as matriculated or conditionally admitted students in a degree seeking program at the University and enrolled in a minimum of one (1) credit hour during each fall, winter, or summer semester in which they reside in University Housing; or (b) for purposes of the summer semester only, formally admitted to the University as matriculated or conditionally admitted students in a degree seeking program at the University and enrolled in a minimum of one (1) credit hour in the upcoming fall semester; or (c) matriculated students in a degree-seeking program at another college or university that has an affiliation or exchange agreement with the University and who are attending the University as part of a program covered by one of the affiliation or exchange agreements; or (d) participating in the University’s semester abroad program.

In addition, students who have been admitted to the University’s English as a Second Language Institute (“ESL Institute”) are eligible to reside in University Housing if they: (i) have either applied to a degree-seeking program at the University or have indicated on their ESL Institute application that they intend to pursue a degree at the University; (ii) are required to complete coursework in the University’s ESL Institute in order to meet the University’s English language proficiency admissions requirements; (iii) have been issued an I-20 or DS-2019 from the University for their ESL Institute studies; (iv) are enrolled full-time in ESL Institute courses; and (v) are making satisfactory academic progress in their ESL Institute program as determined by the University. 

ESL Institute students may be registered less than full-time if they are either participating in the University's American Semester Abroad Program or are in the final semester of their ESL Institute coursework and are enrolled in at least the minimum number of courses/credits to fully complete their ESL Institute program in that semester.

Students enrolled in continuing education classes or other non-degree programs are not formally admitted to the University and are therefore not eligible to reside in University Housing.

Students must also complete at least 16 credit hours and be in good standing and be a non-first-year resident to reside in the Apartments.

2. Non-University Students: To be eligible to reside in University Housing as a Non-University Student,” individuals must be participating in: (a) a University Housing MOU; or (b) the University’s intern housing program; or (c) the University’s visiting scholar research program; or (d) a University authorized summer camp program.

Non-University Student housing is available only after the housing needs of eligible University Students and Affiliated Students have been met.

Elevators in the residence halls have the following maximum capacity: Hamlin Hall can hold a maximum of 1,500 pounds; Hillcrest Hall can hold a maximum of 4,500 pounds; Van Wagoner House can hold a maximum of 1,500 pounds; Oak View Hall can hold a maximum of 4,500 pounds; Vandenberg Hall can hold a maximum 1,750 pounds.

No person shall engage in threatening behavior or actions that may endanger the safety, physical health, or mental health of another person or oneself. This includes: intentional, reckless or negligent behavior of a verbal, physical, or emotional nature, which may occur in a face-to-face or a virtual setting; violations of university mandates or public health orders intended to reduce the spread of infectious diseases; and failure to comply with emergency or pandemic protocol, policies and expected behaviors. Likewise, no person shall engage in behavior or actions intended to intimidate, harass, coerce, or instill a sense of fear in any other person. Any person who fails to comply with this policy will be subject to disciplinary action.

Normally, staff may enter student residences only with permission of the student(s) or other legal authority. However, staff may enter student residences when there is reason to suspect imminent danger to health, safety or property of a resident or if there are violations of any university or housing policy; to take inventory of university-owned equipment; to inspect the room for damage and physical maintenance; during fire drill procedures; and to check rooms for holiday recesses and semester/session break closings.

Staff members, when entering student rooms for reasons listed above, will report any visible or suspicious contraband or violations of University Housing and/or university policies.

Residents are expected to adhere to all aspects of the University Housing fire safety policy.

Fire Alarm
In the event of a fire alarm, all residents must vacate the building immediately. Failure to exit in a prompt and orderly fashion and evacuate to the parking lots may result in disciplinary action. Staff may check rooms during fire alarms. When exiting your room, please lock your door while taking your key and OU ID. Student who have registered a disability with Disability Support Services, or who have a disability that impairs their ability to leave the building under their own will, should notify their Residence Director at the time they move-in so that an exit plan may be identified.

Fire Hazards
Open flame or continuous burning objects are prohibited in University Housing. Such items include but are not limited to: candles, oil lamps, incense burners, small kitchen appliances (including toasters and air fryers) and flammable liquids. Items if found will be confiscated and documentation issued. Aerosol cans and plug-ins are considered permissible forms of air fresheners. Flammable liquids such as lighter fluid, gasoline, kerosene or gas engines are not permitted within 25 feet of University Housing. Live trees and wreaths are not permitted. All artificial trees and wreaths must be removed prior to departure for holiday recess. Floor, hallway or lounge decorating must pass fire code inspection. Paper or flammable products should not hang from ceilings or cover walls. Light fixtures should not be covered. Residents may not place or store furnishings, trash or personal belongings in the hallway. Fire doors must always be closed.

Fire Safety Equipment
Tampering with or misuse of the fire alarm systems, fire extinguishers or any other fire safety equipment is prohibited and subject to prosecution under state law. Any resident found tampering with the aforementioned equipment and/or smoke detectors, thermal detectors, and fire hoses may be subject to immediate suspension from University Housing and/or Oakland University and subject to legal action. Do not hang anything from sprinkler heads, or any fire safety equipment.

“Guests” are defined as those who are not Oakland University Housing residents. “Visitors” are defined as Oakland University residents who visit or stay in a room outside of their own assigned community.

Guest and visitor policies reflect current health and safety recommendations, and are subject to re-evaluation and/or change should the evolution of the pandemic require adaptation or modification.

Oakland University residents are permitted to host up to two guests in their residential spaces for no more than two consecutive nights, and no more than four total nights in a week. Aside from this policy, all guest expectations (example: time of night) are to be agreed upon and documented in the roommate agreement. Should there be a disagreement about guest expectations in a residential space, this should be brought to the attention of residents’ Resident Assistant. 

Residents are responsible for what occurs in their rooms and for keeping their living quarters free of safety and sanitary hazards for congenial group living. Reasonable sanitary conditions must be maintained. Vacuum cleaners and other cleaning equipment may be checked out at the service desks in Hamlin Hall, Hillcrest Hall, Oak View, and Vandenberg Hall, and the University Student Apartments Office. 

The university reserves the right to inspect, maintain and repair all rooms and buildings at any time. This includes planned health and safety inspections that will be conducted by the Residence Life team, and communicated to residents in advance. If the inspection reveals objects that constitute safety or sanitary hazards, the owners will be required to remove them. Residents will be assessed service charges and/ or repair costs whenever masking tape, adhesive picture holders, nails, thumbtacks, decals, etc., cause damage to walls and doors as well as other wood and metal surfaces in student rooms and public areas. In the event that room repairs are needed, students should submit a request online through the My Housing portal. When making a maintenance request, students should be very specific as to the location and nature of the problem. The maintenance staff will exercise reasonable care while cleaning and repairing rooms, but the university is not responsible for personal items that are lost, damaged or stolen.

In the rights reserved by University Housing, a staff member may key into (enter) a space if they believe there is a potential health & safety concern to a person or space. Staff members will always knock and announce themselves prior to entering the space.

Hoverboards, also known as self-balancing scooters, are not permitted within University Housing buildings or on surrounding University Housing grounds.

Certain privileges are extended to individuals by virtue of their membership in the University Housing community. In order to protect the community’s welfare, the integrity of this identification must be maintained. No person shall permit another to use his or her identification, including a student identification card or key, for the purpose of improperly gaining access to a student residence and/or its facilities, including offices, lounges, laundry rooms, the community center, computer lab or mailboxes. No person shall permit use of, share or sublet their residence. No person shall fail to take responsibility of his or her visitors or guests, which includes informing them of policies and being responsible for their behavior within University Housing residences and while on university grounds or at university functions.

Students are required to present university or picture identification to university staff members upon reasonable request. University staff members are defined as all university employees, including all University Housing staff.

Illegal downloading of any kind, including the use of programs such as LimeWire or BitTorrent, is prohibited on campus, and a conduct process that includes a temporary ban from the network will be carried out if you are caught by any governing body. Please visit the university’s website on downloading for more information.

Room/building keys are distributed to residents at check-in. Residents should be protective of their key(s). Residents may not loan, duplicate or possess keys other than the one signed out to them at check-in. 

Incoming residents are required to pick up the key to their room or apartment within seven days of their assigned move-in date. University Housing will cancel the housing contract of any student who fails to pick up their key within the designated time frame. Students who wish to have their cancelled contract reinstated may contact University Housing for assistance. If the original assignment location is no longer available, the student will be assigned to an alternate location.

When residents are locked out of their room, apartment or cottage, they can check out a loaner key at the service desk in their community. Loaner keys must be returned within 24 hours. Service desk hours are 10 a.m.-7 p.m., Monday-Friday. If residents are locked out of their room after 7 p.m. on weekdays or any time on weekends, they should contact the Resident Assistant on Duty in their community to unlock their room door. The names and telephone numbers of RAs on duty are posted on the main floor of each community and at the entrance of every apartment building. If residents are locked out of their room between 8 a.m. and 10 a.m. Monday-Friday, they should call the Housing Office at 248- 370-3570 for support.

Residents must present picture identification or be identified by a University Housing staff member to obtain a loaner key. If the loaner key is not returned within 24 hours, the resident may be charged for recoring their room door lock. When residents lose their room key, they must report it to the Housing Office and will be charged $275 for recoring their room door lock. The recore is necessary to ensure the safety of residents and their property. 

An accumulation of three lockouts within any given semester will be reviewed and may result in disciplinary action.

Oakland University is not liable for loss of money or valuables or damage to any property belonging to residents or their guests in or around the residences. Residents are liable for damages to university property. We recommend securing coverage through your parents’ or guardian’s policy, or securing your own renter’s insurance.

Hamlin Hall, Hill House, Hillcrest Hall, Oak View Hall, Vandenberg Hall and provide loftable furniture. Personally built lofts are prohibited. At the conclusion of the semester, beds must be returned to their original delofted placement.

Residents who fail to return their bed to its original position at move-out will be charged a $150 service charge.

Full-sized beds cannot be lofted. Full-sized beds are found in the Ann V. Nicholson apartments, as well as some rooms in the George T. Matthews apartments, and Oak View Hall.